Source, Aarhus BSS, CUL

Aarhus BSS implemented the digital exam system WISEflow in spring 2014. After three exam periods, 105,000 individual exams distributed in approx. 1,100 exam flows have been completed using the system. The system is able to handle both take-home assignments and on-site examinations with and without aids, multiple-choice etc. Approx. 90 per cent of all written exams at Aarhus BSS are now digitised. The holding of digital exams at Aarhus BSS is now on it’s way to becoming a routine operational situation. The transition to digital exams means a saving of examination administration costs at 1 million kr. annually at Aarhus BSS.

The system provides the opportunity for handling all parts of the written exam without the use of paper, including: formulation of exam questions, printing of the assignment for the students, delivery/download, answering the assignment, submission/upload and forwarding to assessors, assessment of the assignment, including notes, marking and filing.

The faculty has three overall goals for investing in a digital examination system:

  • Educational benefits: The system enables the incorporation of digital objects (e.g. film clips, datasets, etc.) in the exam material – lecturers can apply digital objects to the assignments distributed to the students and the students’ can utilise them in their exam papers (there is an increasing need for this, given that a lot of the teaching takes place through the LMS and digital objects are applied in teaching to a much greater extent than previously);
  • Productivity benefits: the university saves money on paper, postage, employee working hours related to the administration of exams, and lecturers and external co-examiners have more time to correct papers, given that it takes less time to ship the exam papers;
  • Fulfilment of the Ministry of Education’s demands for universities to digitise examination procedures before the end of 2013.

WISEflow is based on the BYOD principle (Bring Your Own Device), i.e. the students must bring and use their own computers at the examination. In addition, the system is web-based, which means that the exam assignments are placed on UNIwise servers and can be accessed by the assessors from any location (work, home, holiday home, train) and via any available devices. The assignments can also be downloaded onto a personal computer if required.

All submitted exam papers are routinely checked for plagiarism via the URKUND anti-plagiarism programme, and a report is also available together with the individual assignment.

Read the report from CTL (in Danish only): Erfaringer med implementering og drift af det digitale eksamenssystem WISEflow på Aarhus BSS i perioden S2014 til S2015 (Experiences with the implementation and operation of the digital exam system WISEflow at Aarhus BSS in the period S2014 to S2015).

The implementation of digital exams using WISEflow was carried out in a close cooperation between BSS Study Service, the exam regulatory authority, BSS’ IT-departments and the Center for Teaching and Learning (CTL), which is responsible for the operation of the system and the cooperation with UNIwise (the company behind WISEflow).

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Aarhus BSS is a broad business school and one of the four faculties at Aarhus University. The school holds the distinguished AACSB, AMBA and EQUIS accreditation. With approx. 14,400 full-time students, several thousand part-time students, almost 250 PhD students and more than 600 faculty members, Aarhus BSS ranks among the largest business schools in Europe. Furthermore, it is the largest business and social sciences unit in Denmark at university level with a broad academic base, encompassing both traditional business disciplines and social science disciplines.

Photo: “Aarhus Universitets hovedbygning set fra parken” by Villy Fink Isaksen – Eget arbejde. Licensed under CC BY-SA 4.0 via Wikimedia Commons